Coronavirus (COVID-19) advice

Registration

*Updated 24 September

Registering a birth

Appointments will be carried out at the registration office at Council Headquarters, Almada Street, Hamilton ML3 0AA. You can book an appointment on the Registering a birth page.

Arranging a civil ceremony

The maximum number of people allowed to attend the ceremony will be in accordance with Scottish Government guidance. This guidance is subject to change and you will require to confirm the proposed number of people attending prior to the date of the ceremony.

Current guidance is that the registrar (or celebrant) and any necessary interpreter now do not count towards the cap on numbers, so should an interpreter be necessary, a marriage or civil partnership could have 20 attendees (including parties, witnesses and guests) as well as an additional 2 people in attendance (registrar/celebrant and interpreter). This depends on the size of your venue.

New rules on face coverings

From 8 August 2020 wearing a face covering became compulsory at certain indoor premises. Everyone attending an indoor marriage or civil partnership service in a place of worship or wedding venue is required by law to wear a face covering.

There are some exemptions, for example, the registrar leading the service if they can remain at least two metres away from others or if there is a protective screen between them and others. There are also reasonable excuses for removing a face covering (temporarily) where it’s in response to a request by “a relevant person or another person” to do so, which for instance could include where a registrar makes such a request to check your identity, or to enable a registrar to remove the face covering if it is inhibiting their ability to communicate with those attending the service.  Children under the age of five are not required to wear a face covering.

For couples who require to submit marriage/civil partnership notice forms (within three months of the date of marriage/civil partnership and no less than 29 clear days):-

National Records of Scotland has authorised registration offices to accept and process marriage/civil partnership notice forms. Our offices remain closed to the public at present however notice forms for ceremonies taking place within South Lanarkshire can be posted to Licensing and Registration Services, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA together with the supporting documents. Please make sure you provide a daytime contact phone number with your documents to allow us to contact you for payment.

Before the marriage/civil partnership schedule is issued we will require to see the original documents. An appointment will be made for you to attend the Council Offices, Almada Street, Hamilton ML3 0AA to collect the schedule and to check the documents. We recommend that you wear a face covering when attending the registration office.

Ceremonies postponed due to COVID-19

If your ceremony has been postponed due to the health pandemic and you wish to arrange a new date you will not need to submit new marriage notice forms if the date is this year and no additional fees for notices will be due. If the date is in 2021 you will need to submit new marriage notice forms no less than 29 clear days from the date of marriage however no additional fees will be payable.

To arrange your civil ceremony please contact our booking centre on 01698 454781 or email civilceremonies@southlanarkshire.gov.uk

Please do not hand deliver notices and documentation as they will not be accepted.

Registering a death

We are now carrying out death registrations remotely which means we can complete the registration over the phone. No face-to-face appointments will take place

To register a death the GP or hospital doctor, if the death occurred in hospital, you will need to email the Medical certificate of cause of death (Form 11) to the Registrar where you intend to register the death. It would be helpful if the contact details of the informant, for example, family member or funeral director, could be included with the Medical certificate. If contact details are not included then the you will have to contact the Registration office. 

The GP or hospital doctor should post the original MCCD to the registration office.

When we receive the MCCD the registration process can start. We may need to contact you more than once to complete the registration process. Deaths no longer need to be registered within 8 days.

If you intend to register the death in South Lanarkshire, the MCCD should be emailed to registration@southlanarkshire.gov.uk

The original MCCD should be posted to Licensing and Registration Section, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA.

Please do not send the MCCD to several registration offices. 

If you have a registration enquiry then please call 01698 453792/454023 during the following hours:

  • 8.45am-4.30pm Monday to Thursday
  • 8.45am-4pm on Friday
  • 9am-1pm Saturday

Registering a Still Birth

We are now carrying out still birth registrations remotely which means we can complete the registration over the phone. No face to face appointments will take place

To register a still birth the midwife or hospital doctor will require to email the Medical certificate of cause of still birth (Form 6) to the Registrar where you intend to register the still birth. It would be helpful if the contact details of the informant could be included with the Medical certificate of cause of still birth. If contact details are not included you will have to contact the Registration office. 

The midwife or hospital doctor should post the original Medical certificate of cause of still birth to the Registration office.

When we receive the Medical certificate of cause of still birth the registration process can start. We may need to contact you more than once to complete the registration process. Still births no longer need to be registered within 21 days.

If you intend to register the still birth in South Lanarkshire, the Medical certificate of cause of still birth should be emailed to registration@southlanarkshire.gov.uk

The original Medical certificate of cause of still birth should be posted to Licensing and Registration Section, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA.

Please do not send the Medical certificate of cause of still birth to several registration offices. 

If you have a registration enquiry then please call 01698 453792/454023 during the following hours:

  • 8.45am-4.30pm Monday to Thursday
  • 8.45am-4pm on Friday (9am-1pm on Friday 8 May)
  • 9am-1pm Saturday

More information on our regular services can be found at these links, but please note that the above information applies in all cases until further notice: