Coronavirus (COVID-19) advice

Registration

Registering a birth

We are now registering births again. Due to the high number of births to be registered we are doing this in order of birth date:

  • before 31 March - registering now
  • 1-30 April - registering from 6 July
  • 1-31 May - registering from 27 July
  • 1-30 June - registering from 17 August 
  • 1-31 July - registering from 7 September
  • 1 August onwards - registering from 28 September

These dates may change depending on the volume of birth registrations.

We will work to ensure that births are registered as quickly as possible but your patience will be much appreciated as the backlog is processed.

To arrange for a birth to be registered please call 01698 453792/454023 during the following hours:

  • Monday to Thursday, 8.45am-4.30pm 
  • Friday, 8.45am-4pm 
  • Saturday, 9am-1pm

You will be asked to provide the following information for registering your child’s birth by phone:

  • contact details, including your phone number and/or email address
  • information about the child’s birth, such as the date, time and place of birth. If the birth took place outwith Scotland it must be registered in the country where the birth took place
  • information about the parent(s) to be shown in the birth entry. If either parent was born outside Scotland, it is helpful if the registrar can physically see their birth extract. If you married or registered your civil partnership outside Scotland, it is also helpful if the registrar can see your marriage or civil partnership extract.

Once information for the birth registration has been gathered by phone, the registrar will make an appointment for you to attend the registration office at Council Headquarters, Almada Street, Hamilton ML3 0AA to check all of the information is correct on the register page, and to sign the entry for the register.

In accordance with physical distancing measures and to limit the numbers in the registration office only those who need to attend the appointment should come along to the office. If you are unsure who should attend please see the Registering a birth page.

After your appointment we will issue:

  • an abbreviated extract of birth which is free of charge
  • EC58 form for the National Health Service which is free of charge
  • full extract if required which is charged at the statutory fee £10. Payment must be by card.

Arranging a civil ceremony

From Monday 29 June marriage and civil partnership ceremonies can now take place outdoors.

Members of three separate households, up to a maximum number of 8 people, are permitted to attend an outdoor wedding or civil partnership. This allows the parties (who may not be part of the same household prior to marriage) and the witnesses to attend. This limitation does not include the registrar/celebrant or any necessary interpreter.

To ensure the health and safety of all attending the celebrant or registrar will ensure physical distancing measures take place and that there are no more than eight people attending.

For couples who require to submit marriage/civil partnership notice forms (within three months of the date of marriage/civil partnership and no less than 29 clear days):-

National Records of Scotland has authorised registration offices to accept and process marriage/civil partnership notice forms. Our offices remain closed to the public at present however notice forms for ceremonies taking place within South Lanarkshire can be posted to Licensing and Registration Section, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA together with the supporting documents.

Before the marriage/civil partnership schedule is issued we will require to see the original documents. An appointment will be made for you to attend the Council Offices, Almada Street, Hamilton ML3 0AA to collect the schedule and to check the documents. Please make sure you provide a daytime contact phone number with your documents to allow us to contact you for payment.

Ceremonies postponed due to COVID-19

If your ceremony has been postponed due to the health pandemic and you wish to arrange a new date you will not need to submit new marriage notice forms if the date is this year and no additional fees for notices will be due. If the date is in 2021 you will need to submit new marriage notice forms however no additional fees will be payable.

Please do not hand deliver notices and documentation as they will not be accepted.

Registering a death

We are now carrying out death registrations remotely which means we can complete the registration over the phone. No face-to-face appointments will take place

To register a death the GP or hospital doctor, if the death occurred in hospital, you will need to email the Medical certificate of cause of death (Form 11) to the Registrar where you intend to register the death. It would be helpful if the contact details of the informant, for example, family member or funeral director, could be included with the Medical certificate. If contact details are not included then the you will have to contact the Registration office. 

The GP or hospital doctor should post the original MCCD to the registration office.

When we receive the MCCD the registration process can start. We may need to contact you more than once to complete the registration process. Deaths no longer need to be registered within 8 days.

If you intend to register the death in South Lanarkshire, the MCCD should be emailed to registration@southlanarkshire.gov.uk

The original MCCD should be posted to Licensing and Registration Section, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA.

Please do not send the MCCD to several registration offices. 

If you have a registration enquiry then please call 01698 453792/454023 during the following hours:

  • 8.45am-4.30pm Monday to Thursday
  • 8.45am-4pm on Friday
  • 9am-1pm Saturday

Registering a Still Birth

We are now carrying out still birth registrations remotely which means we can complete the registration over the phone. No face to face appointments will take place

To register a still birth the midwife or hospital doctor will require to email the Medical certificate of cause of still birth (Form 6) to the Registrar where you intend to register the still birth. It would be helpful if the contact details of the informant could be included with the Medical certificate of cause of still birth. If contact details are not included you will have to contact the Registration office. 

The midwife or hospital doctor should post the original Medical certificate of cause of still birth to the Registration office.

When we receive the Medical certificate of cause of still birth the registration process can start. We may need to contact you more than once to complete the registration process. Still births no longer need to be registered within 21 days.

If you intend to register the still birth in South Lanarkshire, the Medical certificate of cause of still birth should be emailed to registration@southlanarkshire.gov.uk

The original Medical certificate of cause of still birth should be posted to Licensing and Registration Section, Floor 11, Council Offices, Almada Street, Hamilton ML3 0AA.

Please do not send the Medical certificate of cause of still birth to several registration offices. 

If you have a registration enquiry then please call 01698 453792/454023 during the following hours:

  • 8.45am-4.30pm Monday to Thursday
  • 8.45am-4pm on Friday (9am-1pm on Friday 8 May)
  • 9am-1pm Saturday

More information on our regular services can be found at these links, but please note that the above information applies in all cases until further notice: