Compliance Assistant
Service: Personnel Services
Grade scale: Grade 2 level 3
Reports to: Development Officer
Purpose of the job
To undertake a range of administrative duties which contribute to an effective service provision and supervise clerical staff.
Key tasks and responsibilities
To deliver a quality support service to the Employability Team within Enterprise and Sustainable Development Services and to act as a first point of contact for and to delegate appropriately all administrative and clerical related requests for teams based within the Employability Service.
To supervise clerical staff including Performance Appraisal, Maximising Attendance and provide training and development opportunities to maximise resources
To undertake a range of complex administrative tasks to support the effective delivery and monitoring of UK and Scottish Government Funded programmes including:
- Liaising with Project Officers and Delivery Partners to ensure consistency of information and across all programmes
- Verification of participant paperwork and working with others to minimise compliance issues
- Co-ordination and submission of complaint paperwork and up to date financial schedules to Internal Audit
- Updating and maintaining accurate management and project information on spreadsheets and other online platforms, providing reports and fulfilling requests for information
Undertake a range of specialist tasks and activities to support the effective provision of the service, including:
- Oracle Fusion buyer role
- Assist in the roll out of Fusion
- First point of contact for general maintenance/housekeeping matters arising in the Ruthegrlen office
- Oversee the provision of petty cash and maintain Imprest account
- Assist with the financial monitoring and reconciliations by maintaining up to date financial records
- Collation and analysis of performance information and assisting with the production of Management information reports
Person specification
| Criteria | Essential | Disiriable |
|---|---|---|
| Education, qualification and training | SCQF level 6 or above in relevant admin / finance qualifications | |
| Skills, knowledge, experience |
Experience of council finance and procurement systems Experience of completing compliance checks |
Knowledge of employability programmes |
| Personal qualities |
Excellent organisational and time management skills Ability to prioritise workload, deliver results against agreed timescales and achieve deadlines Demonstrate a high level of attention to detail, ensuring information and documentation are accurate and complete Self motivated, reliable and dependable with a positive and proactive approach to work Ability to work under own initiative but also as part of a team Ability to form positive working relationships with colleagues Inclusive and supportive team player |
|
| Other |
To demonstrate behaviours consistent with honesty and openness: treating people consistently, fairly and with respect To work in a flexible, adaptable manner and to always act with discretion and tact |
Safer recruitment checks
As part of our approach to good practice and safer recruitment we carry out a number of pre-employment checks:
- Asylum and Immigration right to work in the UK.
- Reference check: external candidates require 2 references, one of which must be from their present or most recent employer. Internal candidates require 1 reference from their current line manager.
- Candidate Disclosure Scotland check, where applicable.
Behaviour framework
The council’s behaviour framework is a set of core behaviours that defines how employees approach work to enable the delivery of key tasks for the role. The expected behaviours for this role are:
Efficient
- Punctual and conscientious in your approach to work.
- Use council resources efficiently, avoiding waste and unnecessary expense.
- Identify inefficiency in processes and communicate this to your manager.
- Meet deadlines and targets in your day-to-day work.
- Understand the impact of wasteful behaviours on the environment and you act to minimise this impact.
Flexible
- Willing to learn new tasks and accept new ways of working.
- Willing to be flexible in your approach to work to meet changing service delivery needs, deadlines, and urgent priorities.
- Help team members when they have urgent deadlines and prioritise your work accordingly.
- Understand the need for change and are open to this across your working life.
Performing
- Is polite, professional and friendly to customers and apply customer care standards and attitudes at all times.
- Works safely to maintain the safety of yourself and other raising concerns about unsafe working practices.
- Meets standards of work required in your role in terms of quality and output.
- Uses initiative to solve problems and raise potential issues.
- Acknowledges when mistakes are made and learns from them.
- Seeks feedback on your performance to learn and improve.
Working with others
- Works alongside internal and external colleagues to meet common objectives.
- Has professional relationships with colleagues and is aware of dignity at work standards.
- Actively and respectfully listens to people in order to understand them and their views.
- Contributes appropriately in team and other meetings and discussions.
- Presents words and views clearly in a way that other people find meaningful.
- Respect diversity and promote equality of opportunity when working with colleagues and members of the public.
Leading
- Role models the standards of behaviours expected of a South Lanarkshire Council employee.
- Displays and enables leadership through sharing knowledge and skills, seeking guidance and providing support to your colleagues, team and the wider community.
- Is aware of and adheres to professional codes of practice and the council’s code of conduct and understand how these impact on employment with the council and public perception of council employees.