FC - Cluster Team Officer

Cluster Team Officer

Service: Finance and Corporate
Grade scale: Grade 2 Level 4
Reports to: Finance Officer

Purpose of the job

To contribute to support the financial management function for Resources (Education) managing Resource budgets.

Key tasks and responsibilities

  • Support the financial management function for Resources (Education) managing Resource budgets.
  • Assist in collating the council’s budget including input to the identification, achievement and reporting of efficiencies to progress the financial strategy in the year and beyond.
  • Continue to support management and coordination of work on resources specific issues.
  • Provide specialist advice to head teachers and support staff on DMS processes and procedures.
  • Provides specialist DMS/financial guidance to all Head Teachers and support staff ensuring compliance with the Council Scheme of Delegation and Financial Regulations, continuously monitoring compliance, identifying possible and potential discrepancies and taking action to resolve these issues.

Person specification

Criteria

Essential

Desirable

Education, qualification and training

 

Demonstrable substantial work experience relevant to the role

Skills, knowledge and experience

Knowledge and experience of working in a local authority or similar environment

Experience or background in working in a fast-paced environment where deadlines are a priority

Comfortable using Microsoft Office applications such as Word, Excel, and Outlook, and able to produce standard documents, organise information, and communicate appropriately.

Ability to prioritise workload, deliver results against agreed timescales and achieve deadlines

Demonstrable organisational skills

Good customer care skills and are flexible in your approach

Ability to demonstrate initiative

 

Personal qualities

 

Willingness to learn new skills

Inclusive and supportive team player

Self-motivated and able to work to a high standard with minimal supervision

Professional and courteous manner when dealing with colleagues and customers

 

Other

To work in a flexible, adaptable manner and to always act with discretion and tact

To demonstrate behaviours consistent with honesty and openness: treating people consistently, fairly and with respect

 

Safer recruitment checks

As part of our approach to good practice and safer recruitment we carry out a number of pre-employment checks:

  • Asylum and Immigration right to work in the UK.
  • Reference check: external candidates require 2 references, one of which must be from present or most recent employer; Internal candidates require 1 reference from current line manager.
  • Candidate Disclosure Scotland check, where applicable.

Behaviour framework

The council’s behaviour framework is a set of core behaviours that defines how employees approach work to enable the delivery of key tasks for the role. The expected behaviours for this role are:

Efficient

  • Use initiative and drive to improve and develop systems and processes to increase efficiency achieving better outcomes in service delivery.
  • Suggests ways to improve how others organise their own work.
  • As a manager or professional/expert you actively seek solutions to deliver improvements and involves others in the development of solutions and improvements.
  • Agrees SMART objectives for both team and individual employees reviewing progress to achieve successful outcomes.
  • Manage budgets with no overspends and applying the council’s financial policies and procedures.
  • Ensures sustainability and environmental awareness practices are being implemented and that they inform the development of new projects/initiatives.

Flexible

  • Anticipates and responds flexibly to changing priorities and modifies practice to meet changing environment.
  • Identifies and implements new ways of working.
  • Supports individuals and team at times of both organisational and personal change making appropriate adjustments to accommodate individual needs where required.
  • Expresses a positive approach to change and promotes the benefits of change to team and colleagues.
  • Actively listens to customer feedback and takes action to improve customer experience.

Performing

  • Use professional expertise and knowledge to ensure the council is leading best practice to improve outcomes.
  • Ensure that the council is meeting it’s legislative and statutory requirements by keeping abreast of new initiatives and legislation.
  • Evaluates and reviews the impact of service improvements from the customers perspective.
  • Identifies trends and creates solutions.
  • Ensuring that health and safety practices, policies and procedures are applied keeping employees and customers safe and minimising workplace accidents and injuries.
  • Implements the council’s maximising attendance policy and procedure ensuring action is taken and recorded on people connect.
  • Considers risk in the context of service development and delivery.

Working with others

  • Promotes a positive team environment with good morale.
  • Works with other teams and colleagues internally and externally, developing relationships and sharing knowledge, ideas and expertise to achieve outcomes.
  • Provide objective and constructive advice and support if tensions arise.
  • Shares knowledge with internal and external colleagues to achieve common objectives.
  • Giving praise and recognition for good work.
  • Use professional identity and expert knowledge to work across disciplines breaking down professional barriers to improve outcomes for individuals and communities.
  • Encourages colleagues to consider different perspectives in their work.
  • Adapts communication to encourage desired behaviour.

Leading

  • Understands what needs to be achieved and ensures that this is communicated to team members.
  • Expresses positive expectations of others to support their development.
  • Recognise individual and team achievements thanking and praising others.
  • Maintain a positive approach and motivate team when things go wrong, or demands are high.
  • You identify talent and provide opportunities for those individuals who wish to progress or learn new skills.
  • Takes responsibility for personal and team development needs taking account of learning styles and available learning/training methods of delivery.
  • Uses professional judgement/expert knowledge to make informed decisions.