Procurement Adviser
Service: Finance Services (Transactions)
Grade scale: Grade 4 level 2-9
Reports to: Corporate Procurement and Transactions Manager
Purpose of the job
To leads the procurement team and monitor its effectiveness.
Responsible for development and management of sourcing of goods and services, maximising cost efficiencies through the formulation, delivery and promotion of procurement best practice. Focus for the provision of procurement advice, support and guidance to Resources.
Key tasks and responsibilities
Manage the tender process for commodity and service contracts and contribute to procurement service planning.
Develop and maintain relationships with all stakeholders in the procurement function, internal resource clients, contractors, suppliers and collaborative partners.
Responsible for the operational implementation of the Procurement Strategy plan.
Promotes Best Value through improved efficiency and effectiveness in all internal procurement functions and external collaborative arrangements.
Develop, standardise and promote best practice procurement processes and procedures, statutory compliance, benefit tracking and performance measurement.
Develop and improve training and knowledge sharing of procurement to internal and external customers.
Uses systems that provide regular updates and shares information on organisational objectives with team.
Person specification
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Criteria |
Essential |
Desirable |
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Education, qualification and training |
Qualified to CIPS level 4 |
Qualified to CIPS level 5 |
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Skills, knowledge and experience |
Demonstrate experience in public sectoring tendering and contract management Demonstrate a detailed knowledge of procurement regulations Proficient in the use of Microsoft Office applications, including Word, Excel, and Outlook, with the ability to create clear documents, manage data, and communicate effectively. High level of organisational and time management skills, with the ability to manage competing priorities and deliver results to deadlines Strong written and verbal communication skills, including the ability to present ideas clearly Demonstrate a high level of attention to detail, ensuring information and documentation are accurate and complete |
Experience with local authority tendering Experience with PCS and PCS-t |
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Personal qualities |
Reliable, dependable and outcome focused approach to work Professional and courteous manner when dealing with colleagues and customers Highly motivated with a positive and proactive approach to work Self-motivated and able to work to a high standard with minimal supervision |
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Other |
To behave with honesty and openness: treating people consistently, fairly and with respect Able to work in a flexible, adaptable manner and to always act with discretion and tact Commitment to service delivery and continuous improvement. Promotes appropriate standards of behaviour and takes action to address or report unacceptable behaviour when required. |
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Safer recruitment checks
As part of our approach to good practice and safer recruitment we carry out a number of pre-employment checks
- Asylum and Immigration right to work in the UK.
- Reference check: external candidates require 2 references, one of which must be from present or most recent employer; Internal candidates require 1 reference from current line manager.
- Candidate Disclosure Scotland check, where applicable.
Behaviour framework
The council’s behaviour framework is a set of core behaviours that defines how employees approach work to enable the delivery of key tasks for the role. The expected behaviours for this role are:
Efficient
- Use initiative and drive to improve and develop systems and processes to increase efficiency achieving better outcomes in service delivery.
- Suggests ways to improve how others organise their own work.
- As a manager or professional/expert you actively seek solutions to deliver improvements and involves others in the development of solutions and improvements.
- Agrees SMART objectives for both team and individual employees reviewing progress to achieve successful outcomes.
- Manage budgets with no overspends and applying the council’s financial policies and procedures.
- Ensures sustainability and environmental awareness practices are being implemented and that they inform the development of new projects/initiatives.
Flexible
- Anticipates and responds flexibly to changing priorities and modifies practice to meet changing environment.
- Identifies and implements new ways of working.
- Supports individuals and team at times of both organisational and personal change making appropriate adjustments to accommodate individual needs where required.
- Expresses a positive approach to change and promotes the benefits of change to team and colleagues.
- Actively listens to customer feedback and takes action to improve customer experience.
Performing
- Use professional expertise and knowledge to ensure the council is leading best practice to improve outcomes.
- Ensure that the council is meeting it’s legislative and statutory requirements by keeping abreast of new initiatives and legislation.
- Evaluates and reviews the impact of service improvements from the customers perspective Identifies trends and creates solutions.
- Ensuring that health and safety practices, policies and procedures are applied keeping employees and customers safe and minimising workplace accidents and injuries.
- Implements the council’s maximising attendance policy and procedure ensuring action is taken and recorded on people connect.
- Considers risk in the context of service development and delivery.
Working with others
- Promotes a positive team environment with good morale.
- Works with other teams and colleagues internally and externally, developing relationships and sharing knowledge, ideas and expertise to achieve outcomes.
- Provide objective and constructive advice and support if tensions arise.
- Shares knowledge with internal and external colleagues to achieve common objectives.
- Giving praise and recognition for good work.
- Use professional identity and expert knowledge to work across disciplines breaking down professional barriers to improve outcomes for individuals and communities.
- Encourages colleagues to consider different perspectives in their work.
- Adapts communication to encourage desired behaviour.
Leading
- Understands what needs to be achieved and ensures that this is communicated to team members.
- Expresses positive expectations of others to support their development.
- Recognise individual and team achievements thanking and praising others.
- Maintain a positive approach and motivate team when things go wrong, or demands are high.
- You identify talent and provide opportunities for those individuals who wish to progress or learn new skills.
- Takes responsibility for personal and team development needs taking account of learning styles and available learning/training methods of delivery.
- Uses professional judgement/expert knowledge to make informed decisions.