Terms and conditions

Please read the following conditions carefully before completing your Place Based Participatory Budgeting (PB) proposal form. You can also download your own copy of our terms and conditions

• Projects should be small to medium community led projects that address at least one of the ten priority themes within the neighbourhood plan www.southlanarkshire.gov.uk/cp/info/26/community_matters/104/neighbourhood_planning for your area and deliver local ideas that meet the following criteria.
• Build community capacity.
• Strengthen the relationships and connections we make with one another.
• Projects that foster a sense of local pride and belonging, such as community infrastructure, local green space, and community-led projects.
• Improvements to community spaces for community groups to use.
• Training programmes that advance the interests and capacity of community members and community groups.
• All activity must be targeted and benefit people living in your neighbourhood planning area. 
• The funding period is for six months. Projects must be delivered and all funds spent by 28 February 2026.
• The project must provide added value. Place Based PB funding cannot be used to replace or supplement mainstream budgets of public services.
• To be eligible, your organisation must be constituted and have an organisational bank account or have an agreement with another organisation to host your project and manage the funds to meet the criteria outlined in this document.
• A grant acceptance form must be signed, and conditions of grant form completed by all successful project leads. This formally commits you to spending and reporting on the funds you receive.
• The monitoring form should be completed and returned as soon you have spent your PB funds and delivered your project, or by no later than the 9 March 2026.

What we can't fund

• Activities or events that are targeted to people who do not live in a neighbourhood planning area.
• Retrospective events or purchases.
• Foreign trips (bus travel to or from airports / ferry ports can be considered).
• Pro making activities - there can be no personal or private financial benefit from the funds.
• Outings, trips and visits.
• Schools and parent councils.
• Public sector bodies and their activities.

Conditions of grants

Your responsibilities

Proposed activity must address at least one of the neighbourhood planning priority themes.

Projects proposals should tackle inequality

Project proposal must be community led but can be delivered with support from partners.

Proposals must bring benefits to the wider community.

All projects or activities must directly benefit people living in the neighbourhood planning area.

The organisation must have appropriate safeguarding and insurance in place for all projects where this would be required.

During the funding period you will be contacted to ensure your activities and spend are on track. You will also be invited to a minimum of two Our Place Our Plan / neighbourhood planning meetings.

Your project or activity must be delivered by 28 February 2026 and all funds must be spent by the 28 February 2026.

The project or activity must provide added value and not replace any projects or activities that should be funded by public sector budgets.

Funds can only be used for the purposes detailed in the proposal form. A change of use of funds is not allowed, unspent funds must be returned.

PB funded activity should be free at the point of delivery, unless income generated is invested in sustaining your project longer term. You will be required to provide evidence of this if relevant.

An end of grant monitoring form must be completed and returned by 9 March 2026.

All invoices and receipts for any goods or services that have been supplied or purchased must be kept and submitted to South Lanarkshire Council no later than the 9 March 2026. Failure to comply with this condition will exempt your group or organisation from applying for future Place Based PB funds and possibly other South Lanarkshire Council funding.

If you or your organisation become aware of or suspect any irregular or fraudulent activity that may have any impact on the project or on the use of the monies, or any part of it, you must notify South Lanarkshire Council’s Community Engagement Team immediately and provide relevant information in relation to the impact on the project and the use of the monies. Community Engagement Team – 0303 123 1017

Some or all the grant may be reclaimed if:

• The above conditions are not met.
• The project is not carried out.
• Progress is deemed by South Lanarkshire Council to be unsatisfactory.
• The funding is used for purposes other than specified in your application.
• Your organisation/group is wound up or otherwise ceases to function.

All information received from the project or activity will be collated and a full report produced to inform funders and wider stakeholders of progress and developments. Assistance can be provided to your project or activity with this.

Further information

For further information and to get involved please contact.

• Email - communities@southlanarkshire.gov.uk
• Phone – 0303 123 1017