Guide to the Freedom of Information Publication Scheme - Licensing Divisions

You can use our publication scheme to find out what information we hold about licensing across South Lanarkshire. It covers four licensing divisions: Clydesdale, East Kilbride, Hamilton, and Rutherglen and Cambuslang. The scheme helps you see what is available, how to get it, and whether there is a charge. If you cannot find what you need, you can ask us for it.

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. This guide will:

• let you see what information is available, as well as what isn't available, in each class
• tell you if there will be any charge for the information
• explain how to find the information and what it might cost
• give you contact details for enquiries and for help if you need it
• explain how to ask for information that we hold which has not been published

Availability and formats

The information we publish through the model scheme is, wherever possible, available on this website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

The Board holds the copyright for the vast majority of information in this publication scheme. Where the Board holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

• it is copied or reproduced accurately
• it is not used in a misleading context
• the source of the material is identified

Where the Board does not hold the copyright in information we publish, we will make this clear.

Charges

This section explains when we may make a charge for our publications and how any charge will be calculated:

• for photocopying, we will charge a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy)
• there is no charge to view information on our website or at our premises or where it can be sent to you electronically by email
• we may charge for providing information to you e.g. photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you
• information provided on CD-Rom will be charged at £1.00 per computer disc
• postage costs will be recharged at the rate we pay to send the information to you
• copies of pre-printed publications, we will charge no more than the cost per copy of the total print run
• we do not pass any other costs on to you in relation to our published information
• we do charge in relation to information not published under this scheme

General information request:

• there will be no charge for information requests which cost us £100 or less to produce
• where information costs between £100 and £600 to provide to you, you may be asked to pay 10% of the cost. That is, if you were to ask for information that cost us £600 to provide, you would be asked to pay £50, that calculated on the basis of a waiver for the first £100 and 10% of the remaining £500
• we are not obliged to respond to requests for non-environmental information which will cost us over £600 to process
• where environmental information costs over £600 to provide to you, we may ask you to pay the additional cost over that amount in full. For example, if you were to ask us for information that costs us £800 to provide, you may be asked to pay £250. This fee would be calculated on the basis of a waiver for the first £100 costs of providing the information, 10% of the next £500 costs, and full cost recovery for cost over £600 (in this example, £200)
• in calculating any fee, staff time will be calculated at actual cost per staff member hourly salary rate to a maximum of £15 per person per hour
• we do not charge for the time to determine whether we hold the information requested, nor for the time it takes to decide whether the information can be released. Charges may be made for locating, retrieving and providing information to you; and
• in the event that we decide to impose a charge we will issue you with notification of the charge (a fees notice) and how it has been calculated. You will have three months from the date of issue of the fees notice in which to decide whether to pay the charge. The information will be provided to you on payment of the charge. If you decide not to proceed with the request there will be no charge to you

Request for your own personal data

The Act does not give a person the right to obtain copies of information which the Board may hold about them personally.

You are however entitled to request your personal data from the Board under the Subject Access provisions contained in the UK General Data Protection Regulation (UK GDPR).

The Board may charge a maximum fee of £10 for providing your own personal data.

Requests for information must be:

• made in writing
• give your name and address
• include proof of your identity
• specify the information or documents sought and
• include any fee applicable

Contact us

The classes of information that we publish

Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.