Health and safety wellbeing

Facilities recognise the important contribution you make to the success of our service. We are fully committed to ensuring your health, safety and wellbeing at work, and this page represents one of a number of initiatives we have in place. Please ensure you report any concerns you have in the workplace.

Throughout this page is advice and guidance as well as contact phone numbers.

We have now digitalised the health, safety and wellbeing information. However, if you or a colleague require a hard copy, please speak to your line manager.

Golden rules for employees

1. Personal protective equipment must be worn at all times
2. Always follow the safe system of work instructions when carrying out a task
3. Take the time before starting each job to determine the safest method of work
4. Look after each other, always point out to your colleagues unsafe situations
5. Only undertake work you are trained to do
6. Always keep your workplace clean, tidy and report any concerns
7. Attend all face to face and online training and implement in the workplace
8. Refer to the manager/supervisor any task that you feel is unsafe, for example, faulty equipment
9. Report every accident/near miss to your supervisor/manager
10. Always read the communication book and attend team briefs/meetings

Golden rules for supervisors/managers

1. Behave and lead by example, for example, wear PPE when on site
2. Always be available and approachable, listen to safety concerns, act immediately and feedback to employees
3. Do not put employees in a position where they may be compromised, for example, instructing an untrained employee to carry out a task
4. Always challenge unsafe behaviour that you encounter
5. Make safety your first question when on site
6. Undertake a minimum of two safety inspections per month and act immediately on any findings. Share these with the workforce
7. Investigate and report every accident and near miss, identify remedial action to prevent repeat accidents, implement and monitor
8. Clearly explain to all employees the safety golden rules, their safety responsibilities and expected practices
9. Be proactive and encourage open communication. Make health and safety a standing item on all team meeting agendas
10. Undertake regular team meetings as per schedule

Oracle Fusion

Oracle Fusion was introduced in 2024 which is a change for everyone.

The system includes HR, payroll, finance, procurement and training functions.

Managers and employees have access to the latest technology that helps everyone deliver effectively for South Lanarkshire.

Employee self-service is designed to help you carry out day-to-day activities such as viewing your payslip, claiming expenses and overtime and accessing the e-learning module.

A link to Oracle Fusion will also be included in an activation e-mail.

South Lanarkshire Council offers a variety of benefits to its employees, from discounted gym membership and a whole lot more.

Fault/hazard reporting

It is imperative that all faults and hazards are reported to the correct people for repair as soon as they are discovered. This will help ensure the safety of your colleagues.

If we don’t know about it we cannot fix it.

Faults

Catering/cleaning equipment repairs

01698 452101

Building repairs

0303 123 1018 (8am to 4.30pm)

0800 242 024 (out of hours)

School crossing patrol

07795090938 / 07795090769

Hazards

Communication centre

01698 453870 (Monday to Friday 7am – 4.30pm)

Letting/Janitorial enquiries

Janitorial communication centre 

01698 453870 (Monday to Friday 7am to 4.30pm)

Ensure you always attach a danger card on equipment awaiting repair

Personal protective equipment (PPE)

PPE should be worn at all times whilst at work as it is there to help protect you. If you have not been issued with your PPE, please contract 01698 452101

Catering (schools)

You should have white catering tunic, navy catering trousers, white non-slip protective shoes and mesh trilby white/navy hat complete with net

Catering (corporate)

You should have either white catering tunic or black shirt with apron, black trousers, black non-slip protective shoes and white/black/navy mesh trilby hat complete with net

Cleaning

You should have navy tunic, gloves and apron

Concierge/janitorial

You should have navy trousers, light blue/white short sleeved shirt, corporate tie and black safety shoes

School crossing patrollers

You should have school crossing patroller coat, trousers, hat, gloves and black safety shoes

Remember remember

• ensure you have a copy of the 2026 SSOW, it is your responsibility to read and adhere to them
• before you commence work or use new equipment always carry out a visual check of the area and the equipment
• prior to lifting or moving any item, assess the load and request assistance or use mechanical aids if required
• do not carry out any task unless you have been fully trained to do so
• ensure you are away of your premise adverse weather plan and severe weather policy, and you always adhere to the SSOW while carrying out tasks
• cooks in charge, janitors and council officers should report sickness absence for themselves and any cover requirements for their team to the communication centre 01698 453870
• always refer to your relevant operational handbook, ie janitorial or cleaning handbook or the  cooksafe manual for work instruction on carrying out a task

Calendar of events

August 2026
World breastfeeding week	Saturday 1 August to Friday 7 August
Cycle to work day	Thursday 6 August
National relaxation day	Saturday 15 August
Grief awareness day	Sunday 30 August
September 2026
World suicide prevention day	Thursday 10 September
National fitness day	Friday 18 September
World Alzheimer’s day	Monday 21 September
World heart day	Tuesday 29 September
October 2026
Breast cancer awareness month	Thursday 1 October to Saturday 31 Ocober
Pregnancy loss awareness week	Friday 9 October to Thursday 15 October
World mental health day	Saturday 10 October
World menopause day	Sunday 18 October
November 2026
Talk money week	Tuesday 3 November to Saturday 7 November
National stress awareness day	Wednesday 4 November
World kindness day	Friday 13 November
World diabetes day	Saturday 14 November
December 2026
Winter wellbeing month	Tuesday 1 December to Thursday 31 December
World aids day	Tuesday 1 December
International volunteers day	Saturday 5 December

PAM Wellness

Your health and wellbeing are important to us. The champion wellbeing app is available to support you in managing your mental, physical and financial wellbeing

If you need to talk to someone in confidence, whether a one-off discussion or structured counselling support, you can contact PAM wellness on 0800 882 4102 (Avaliable 24 hours)

The SLC health and wellbeing team can be contacted on 01698 454638