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Public entertainment licence

Conditions of licence

Conditions of licence

1 The number of people allowed into the premises at any one time must not be more than the maximum number allowed under the Building Standards (Scotland) Regulations 1981 and any conditions the chief fire officer makes under the Fire Precautions Act 1971.

2 You must display this licence at all times at the licensed premises.

3 You must not change or damage this licence.  If asked, you must take your licence to your local office for them to check. 

4 You will be responsible for the day-to-day running of the premises and you must make sure that enough staff are on duty when the premises are open to the public.  You must give all staff clear instructions on what to do if there is a fire.  You must display a clear statement of these duties in a place within the premises which all staff members can easily see.

5 We or the chief fire officer may set a limit on the maximum number of people you can allow into the premises either for any one performance or for the rest of the period of this licence.

6 You must keep to any order or instruction any police officer has given you:
• to avoid annoying the public or the people living or working in any nearby premises;
• in connection with any emergency or disturbance (including an order or instruction to close the premises for a limited period); or
• at any time when the officer considers it in the public interest to give the order or instruction.
You must also make sure that the chief fire officer or his representatives, any representatives of Police Scotland or any of our authorised officers have free access to and from the premises at any time.

7 You must collect and remove any paper, rubbish or other waste produced or built up during the entertainment or leisure at your premises.  You must make sure that all approaches, staircases and passageways are free from obstacles.  You must not put seats or other obstacles in any of the passageways.  You must not allow anyone to stand or sit in any passageway during performances.  All doors and barriers must open outwards and must not be fastened or locked when the premises are open.

8 You must not allow anyone to perform or give an exhibition or demonstration of hypnotism on any person in the premises which the public are allowed access to, unless you display a notice in the premises (where members of the public can easily see it) which clearly warns the public of the possible dangers involved.  We must approve the wording of the notice.  If any member of the public does not want to see the entertainment, as a condition of this licence you must refund any money that person paid to get access to the entertainment before the entertainment began.

9 All exit doors in the premises must be lit to BS 5266 Standards and have exit signs in line with BS 5499.  Existing ‘old-style’ exit signs are acceptable in existing buildings but they should not be mixed with the new signs which have the directional arrow and the running man.  All premises must also be lit to a level we agree to.  The emergency lighting must be continuously lit and installed in line with BS 5226. You must not install temporary electric lighting in any part of the premises without our written permission.  You must disconnect temporary lighting immediately after every performance.

10 If you are no longer using the premises for licensed entertainment for more than two months of the period this licence applies to, or if the licence has run out, you must, within seven days of this happening, tell your local office and send your licence to them. Once you have done this, we will consider you to have given up your licence under paragraph 13(1) of schedule 1 to the 1982 Act.   If you do not do this, you will be breaking this condition of your licence.

11 You must make sure that you have suitable third-party insurance for the above premises at all times during the period this licence applies to.

12 You must make sure that any scaffolding for staging props or seating is suitably designed and built for the load it will carry or support.  You should also make sure that all decorative surfaces and surface finishes are made of materials which will not catch fire or burn easily.  All scenery, curtains, drapes and fabrics must be flame resistant and all upholstered furniture must pass the smouldering-cigarette test and butane-flame test and keep to BS 5852 part 1 1979.

13 You must not use smoke bombs, smoke generators, flash powder, flash boxes, detonators and similar items without getting permission from the chief fire officer and us.  You must not use lasers or other similar devices without our permission.

14 You must make sure that only authorised people have access to gas taps and electrical light switches.  You must also make sure that the premises are properly ventilated and heated to a level we are happy with.

15 You must provide toilets and washing facilities to a standard we are happy with.  You must make sure that you keep to the conditions of the Health and Safety at Work Act 1974 and any other similar regulations.  All facilities for making or supplying food must keep to the conditions of the Food Hygiene (Scotland) Regulations 2006.

16 You must not give away living animals as prizes relating to the entertainment.  By 'animal' we mean mammals, birds, reptiles, fish, insects or any other living thing that is not a plant or fungus.

Extra conditions relating to sunbeds and saunas

17 If you provide any tanning equipment, you must make sure that trained staff are on the premises at all times to provide advice, supervision and help people who use the equipment when the premises are open to the public.  You must train staff in how to control and use UV equipment, and the relevant health and safety issues.  Staff must also be aware of the possible dangers of UV light to both themselves and people who use the equipment. At least one member of staff should be present when the tanning equipment is being used.

18 The premises must have suitable ventilation to make sure the heat generated by the tanning equipment is cleared from the room.

19 You must make sure that all tanning equipment is suitably screened for privacy.

20 All tanning equipment must be in a room, cubicle or enclosure which is large enough to prevent people not using the equipment from being exposed to UV radiation.

21 You must make sure that all cubicles containing tanning equipment can be opened from the outside in an emergency.

22 You must make sure that all sunbeds are suitable for people to use, such as those set out in
 BS EN 60335-2-27:1997.  Suitable operating instructions from the manufacturer must be available at all times.

23 You must arrange for a competent person (as defined in the Electricity at Work Regulations 1989 and any amending regulations) to service (and repair if necessary) the tanning equipment every year.  You must make the relevant documents available on the premises at all times for us to inspect. You must keep the records of servicing and repair work (including bulb replacements) for a period of one year from the date of the service, repair or replacement.

24 You must stop using any tanning equipment you find to be faulty, and only use it again after it has been suitably repaired.

25 You must make sure that all equipment has the facility to release the person using it, if that equipment fails electrically or mechanically and the person becomes trapped.

26 You must make sure that an accessible isolating device is provided within the premises to allow the tanning equipment to be cut off for maintenance work or other purposes.

27 You must make sure you provide a clearly marked switch which a customer can use to switch off the equipment in an emergency.  You should also put procedures in place to make sure customers do not go over the recommended tanning time in one sitting.

28 You must make sure that suitable procedures are in place to either allow a customer to get help or for staff to check if customers need help. We will inspect these procedures before we agree to them.

29 You must make sure that you keep staff’s exposure to UV radiation as low as possible in the circumstances.

30 You must make sure that a standalone manual fire alarm system that includes manual call points and sounders at specific locations in the building is installed.  This system should be to a standard as defined by BS EN 54: Part 11: 2001.

31 You must make sure you provide eye protection for people who use the tanning equipment. This eye protection must meet the standards of BS EN 170, 1992, to provide protection against the effects of UV radiation.

32 For personal hygiene purposes, you must make sure there is a wash basin, with hot and cold running water, available to customers using the tanning equipment.

33 You must put procedures in place to make sure that surfaces which come into contact with customers are cleaned or disinfected after the equipment has been used. You should only use appropriate cleaning agents as set up in the information supplied with the equipment.

34 You must provide supply of drinking water for customers to use free of charge.

35 You must make sure that you give customers a health questionnaire and suitable tanning programme taking into account their type of skin, if they have used tanning equipment before, if they have particularly sensitive skin, and any other information the customer gives you.

36 You must keep individual records for each customer, which set out the dates they have used the equipment and the level of exposure they have received.

37 You must give customers information when they first visit, in line with the HSE guidance note (IND(G) 209).  You should also make sure that you make customers aware of the possible dangers of UV light.

38 People under the age of 18 must not use the tanning equipment.

39 If you use the premises to provide sauna or sunbed facilities, you must control the number of people you allow into the premises to make sure there is no overcrowding.

40 You must keep equipment clean.

41 You must not use temporary or moveable forms of heating in the premises.

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