Oracle Fusion
Expenses
You can submit your expenses in Oracle Fusion using a work device or your own phone, tablet or laptop. If you are using a personal device, you can log in at southlanarkshire.gov.uk/fusion or download the free Oracle Fusion Expenses app from your app store.
You should submit expenses as soon as possible and no later than three months from incurring the cost. Always attach a clear digital copy of your receipt(s) so your approver can review them.
How to submit an expense claim
Log in to Oracle Fusion.
- go to the Me tab
- select the Expenses app
- create your claim and attach your receipts
- choose the correct approver by searching for their name
- submit your claim
- travel expenses should only be claimed when you cannot use public transport or a pool car
Further guidance is available at the bottom of the page and through the Learning tile on your Fusion home screen.
Approval
Only authorised approvers can sign off expenses. When you submit a claim:
- your chosen approver receives an email
- they also get a notification through the bell icon in Fusion
Approvers can approve, reject or return a claim if they need more information. If your claim is returned, update it and resubmit.
Expenses audit
Some claims may be audited before payment. If this happens, you may be asked to provide more information. Claims that do not meet the rules will be rejected.