General privacy notice
Food business registration application
What we need
South Lanarkshire Council and Food Standards Scotland (FSS) are Joint Data Controllers of the personal information you provide to us on this form. The information we collect about you includes name, postal address, email address and phone number.
Why we need it
- As Joint Data Controllers, we need to collect this information for the purposes of Food Law Enforcement.
- Regulation (EU) 2017/625 on Official Controls performed to ensure the verification of compliance with Food Law, requires that South Lanarkshire Council and FSS coordinate effectively in the field of Environmental and Health protection, carrying out their activities with a high level of transparency, making relevant information available to the public as soon as possible.
- Each Local Authority is required to maintain an up-to-date list of registered Food Business Establishments in its area and divulge this information for the purposes of ensuring public health and the effective enforcement of Food Law.
- The Food (Scotland) Act 2015 enables FSS to set performance standards, report on enforcement action by others and require relevant information from South Lanarkshire Council.
- The Official Feed and Food Controls (Scotland) Regulations 2009, allows the exchange and provision of information by FSS and South Lanarkshire Council for the execution and enforcement of relevant Food Law, and makes provision for South Lanarkshire Council to provide FSS with Food Business information.
- FSS maintains a national database that can be accessed by both Food Standards Scotland and the Local Authority to which the information pertains. The reporting toolset allows information to be strategically analysed, allowing both organisations to adhere to the principles of the Scottish Regulators’ Strategic Code of Practice.
- We will only collect the data that we need as required by the above regulations and legislations, and will not collect any personal information from you that we do not need.
What we do with it
The information on this form will be retained by South Lanarkshire Council and FSS for the duration of your business registration. Additionally, if your business closes, or your registration details are otherwise amended then this information will continue to be retained for a maximum of six years following notification of the closure or the amendment of your registration details.
The information collected on your business relating to Food Law enforcement activity will be retained by South Lanarkshire Council for a maximum of six years for Freedom of Information purposes. Food Standards Scotland collects food business information from South Lanarkshire Council on a regular basis for the purposes of Food Law Enforcement. The same information will be retained by FSS for a maximum of 6 years, also for Freedom of Information purposes and the monitoring of enforcement action by Local Authorities.
We will place certain information from your application onto a public register as required by the Interventions Food Law Code of Practice (Scotland). The register is publicly available to view.
Once registered your business details, including the trading name, address and business compliance status will be uploaded to the Food Hygiene Information Scheme database, which is published on FSS’s website.
What we may also be required to do with it
The information may be shared with other Regulators in line with the principles of the Scottish Regulators’ Strategic Code of Practice for compliance and risk mitigation purposes. This is limited to circumstances where the law allows such sharing of information by regulators with common interests or activities.
Your information will only be processed when it is lawful to do so.
What are your rights?
You have the right to ask us to
- confirm that we are using personal information about you, detail what that information, to whom we have disclosed your information and a copy of the information that we have about you (The right of access)
- correct any incorrect or misleading personal information that we have about you (The right to rectification)
- stop using any or all of your personal information (The right to object)
- to delete or destroy your personal information (The right to erasure) and
- stop using your personal information until we can look into correcting your personal information or our justification for using your personal information or to stop us deleting your personal data where you need it in connection with any legal claims (the right of restriction)
- pass your personal information to someone else under certain circumstances (the right to data portability)
For more information on your rights and how to exercise them or for information about how we manage your personal information, please contact the Data Protection Officer (details are below); and
If you have any queries or are unhappy about the way that we use your personal information or have responded to you in relation to any of your rights, you can contact the council’s Data Protection Officer.
For more information on how we use and handle your information and rights and how to exercise them or how to make a complaint, you can ask for a copy of the council’s explanation from our Data Protection Officer by emailing firstname.lastname@example.org or see our general privacy notice.
Data Protection OfficerAdministrative and Legal Services, Finance and Corporate Resources, Council Offices, Almada Street, Hamilton ML3 0AA Phone: 0303 123 1015 Email: email@example.com
The Information Commissioner
You also have the right to complain to the Information Commissioner about the way we have handled your rights, to enquire about any exercise of those rights or to complain about the way that the council has dealt with your rights (or any other aspect of data protection law).Information Commissioner's Office
Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
- General privacy notice
- Adult and older people's services
- Anti-social behaviour
- Council employees bank mandate
- Blue Badges
- Bulk uplifts
- Business property enquiry
- Carer support
- Civica eStore
- Clothing grants/free school meals
- Comments and complaints
- Council invoices
- Crisis/Community Care Grants
- Customer Services
- Education Maintenance Allowance
- Equipment and adaptations
- Housing allocations
- Fostering and adoption
- Non-domestic rates
- Pass Plus
- Photography and filming permission
- Pupil registration and enrolment
- Recruitment criminal convictions check
- Recruitment health check
- School placing requests
- School transport
- SLLC employee bank mandate
- SLLC recruitment criminal convictions check
- SLLC recruitment health checks
- Social Work assessment
- Unpaid work
- Waste Services
- Council Tax/Council Tax reduction
- Housing benefit/Discretionary Housing Payments
- Non-Domestic rates
- Factoring and buildings insurance
- Change of details agent/landlord/solicitor/owner
- Council tenant change of name
- Common repairs
- Third party insurance claims
- Land and property
- Online rent account
- Tenant participation
- Permission to alter or sublet council property/operate a business
- Rent/factoring/lock-up Direct Debit
- Care of Gardens
- Bereavement Services
- Excellence in customer services
- Landlord forum
- Coronavirus Business Support Fund
- School hub application
- Planning pre-application enquiry
- Self-employed Hardship Fund
- Modern Apprenticeship Quarterly Review
- Coronavirus Business Support Fund - Tenant/Occupier Grant Fund
- Bed and Breakfast and Small Serviced Accommodation Provider Hardship Fund
- Early years exemption
- Debt/benefit advice enquiry
- Small Business Support Grant
- Town Centre Small Business PPE Grant
- Covid-19 business restrictions funds
- Kickstart Scheme
- Scottish Welfare fund
- Entering/leaving council facilities
- School registration
- Taxi and Private Hire Driver and Operator Support Fund
- Early Learning and Childcare application
- Access to free sanitary provision
- Annual HAVS Health Assessment Questionnaire
- Covid-19 Discretionary Fund
- Small Accommodation Providers paying Council Tax Fund
- UK Community Renewal Fund
- Community clean-up support
- Instrumental music tuition
- Community wellbeing helpline
- Scottish Milk and Healthy Snack Scheme
- Low Income Pandemic Payment
- Non-emergency housing repairs
- Planning enforcement
- Supported Care enquiry
- Climate Emergency and Resilience Grant
- Food Strategy Fund Grant
- Road and skip permits
- Book a visit to Carluke waste and recycling centre
- Criminal convictions - election polling staff
- Lived Experience Fund
- East Kilbride 75th anniversary grant application
- Platinum Jubilee Awards nomination
- Planning enquiries
- South Lanarkshire Works customer and employer enquiry
- Ideas letterbox
- South Lanarkshire heat project
- Money Matters Advice Service
- Building warrant search/copy documentation
- Bank/building society mandate for SLC salary payments
- Planning application search/copy of documentation
- Food business registration application
- Cost of living additional supports and Warm Welcome initiative community grants