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General privacy notice

Fostering and adoption

We will use the information you give us to provide you with the service(s) you need and meet our contractual and legal responsibilities for assessing your application to be a foster carer, for adoption or to provide short breaks.

We will ask you to provide us with information for everyone who lives in your household.  This will include name, address (all previous and current), date of birth, gender, GP contact details, medical conditions including mental health conditions, additional support needs, religious needs, and ethnicity, employment information, financial information (income, benefits, expenses), criminal convictions as well as information about your family circumstances. We need this information to make sure the assessment takes account of all of your circumstances.

As well as assessing your application we will use your information to:

  • protect vulnerable children and young people
  • manage funding of services
  • support auditing and monitoring to do with regulatory duties
  • create statistical reports and research
  • improve service delivery

Sometimes we have to use personal information to protect children and young people from harm or injury, to help prevent and detect crime, to comply with legal orders, and to provide information in because of a person's rights. We will only process personal information when it is lawful to do so. 

Information sharing

We may share your information with the following when necessary:

  • NHS
  • Police Scotland
  • Scottish Courts
  • Care Inspectorate
  • Scottish Children’s Reporter’s Administration
  • Children’s Panel
  • Scottish Fire and Rescue
  • housing providers
  • Office of the Public Guardian
  • Mental Welfare Commission
  • Department of Work and Pensions
  • other council departments

Your rights

You have the right to ask us to:

  • tell you that we are using personal information about you, tell you what that information is and who we have shared it with. You can also ask us for a copy of the information we have about you. This is called the right of access.
  • correct any wrong or misleading personal information that we have about you. This is called the right to rectification.
  • stop using any or all of your personal information. This is called the right to object
  • delete or destroy your personal information under certain circumstances. This is called the right to erasure. 
  • stop using your personal information until we can correct your personal information, give you our reasons for using your personal information or stop us deleting your personal data if you need it in connection with any legal claims. This is called the right of restriction. 
  • pass your personal information to someone else under certain circumstances. This is called the right to data portability.

For more information on how we use and handle your information and rights and how to exercise them or how to make a complaint you can ask for a copy of the council’s explanation from our Data Protection officer by emailing or see our general privacy notice.