BSL Launch Recite Me assistive technology myaccountMyAccount login image

General privacy notice

Employees

Using your personal information

We, South Lanarkshire Council, will use the information that you have provided to us in relation to managing all aspects of your employment contract with South Lanarkshire Council and to ensure that we comply with our legal obligations and to allow us to exercise our rights as your employer.

This will include:

  • Making decisions about your employment and ensuring that the appropriate legal checks are carried out.
  • Paying you correctly and providing you with pension benefits and ensuring that the appropriate pay deductions are made, such as tax, National Insurance.
  • Conducting performance appraisal, and where appropriate managing your performance, and making decisions about your pay progression.
  • Making amendments to your contract in relation to requests for flexible working, flexible retirement or career breaks.
  • Ensuring that appropriate arrangements are made in relation to your annual leave entitlement.
  • Ensuring that appropriate arrangements are made in relation to your entitlement to occupational and statutory maternity, paternity, adoption, parental and shared parental leave and pay.
  • Ensuring that you meet your obligations in line with the Code of Conduct.
  • Your training and development requirements.
  • Preventing fraud, ascertaining compliance with our policies and procedures and to ensure protection of our intellectual property.
  • Ensuring the security and appropriate business use of the council’s IT network and information.
  • Providing you with access to employee benefits.
  • Ensuring the effective operation and management of the flexi-time scheme and electronic booking system, where applicable
  • Gathering evidence in the event of discipline, grievance, dignity at work issues such as investigations and hearings.
  • Making arrangements for the termination of your employment.

We will also collect, store and use the following "special categories" of personal information including:

  • Information about your absences due to sickness; such as the reason and duration of your absence and any support provided to assist your return to work will be collected, stored and used for monitoring and statistical purposes.
  • Information that you have proved to us in relation to Equal Opportunities about your race, national identity, ethnicity, religion/beliefs, sexual orientation, gender, disability, marital status and caring responsibilities.  This is to allow us to comply with our legal obligations regarding equal opportunities monitoring and for statistical purposes.
  • Trade union membership, if applicable, in order to make the appropriate deductions from your pay in line with our employer obligations.
  • Information about criminal convictions and offences in order that we can assess the impact of these on your ability to undertake the duties of your post in line with our legislative obligations.

Who will we share your information with?

We will share your information with third party agencies and service providers in relation to the activities detailed below. We require third parties to respect the security of your data and to treat it in accordance with the law and the provisions of agreed data sharing agreements. The following activities are carried out by third party service providers:

  • Pension administration (Strathclyde Pension Fund Office and Scottish Public Pensions Agency) and
  • As necessary to protect the council’s legitimate interests, other council departments, if you reside within South Lanarkshire, to ensure that obligatory payments due to the council such as Council Tax, are made in line with published requirements. The council’s legitimate interests are to ensure that its employees meet the standards of accountability and integrity, in relation to financial matters such as debt to the council.

We will also share your information with other public sector agencies or regulators where we need to comply with a legal or regulatory obligation, such as:

  • Audit Scotland - to comply with statutory audit checks such as the National Fraud Initiative.
  • The Pension Regulator- to comply with statutory checks.
  • HMRC - to comply with statutory checks.
  • Department of Work and Pensions - to comply with legislation in relation to benefit entitlements/claims you may have made.
  • Appropriate regulatory bodies such as General Teaching Council for Scotland.

How long will we store your information:

The personal information we hold relating to your employment will be held confidentially in line with our retention schedules. At the end of the retention period the information will be confidentially destroyed. More information on retention periods is available by contacting by email at personnel@southlanarkshire.gov.uk or by telephone to 01698 454667 (option 1).

Your rights

You have the right to ask us to

  • confirm that we are using personal information about you, detail what that information, to whom we have disclosed your information and a copy of the information that we have about you (The right of access)
  • correct any incorrect or misleading personal information that we have about you (The right to rectification)
  • to delete or destroy your personal information (The right to erasure) and  
  • stop using your personal information until we can look into correcting your personal information or our justification for using your personal information or to stop us deleting your personal data where you need it in connection with any legal claims (the Right of Restriction) and
  • pass your personal information to someone else

For more information on your rights and how to exercise them or for information about how we manage your personal information you can ask for a paper copy from the Data Protection Officer by emailing dp@southlanarkshire.gov.uk or see our general privacy notice.

If you have any queries or are unhappy about the way that we use your personal information or have responded to you in relation to any of your rights, you can email personnel@southlanarkshire.gov.uk or by calling the personnel helpline on 01698 454667 (option 1).

Related content

  1. General privacy notice
  2. Adult and older people's services
  3. Anti-social behaviour
  4. Council employees bank mandate
  5. Blue Badges
  6. Bulk uplifts
  7. Business property enquiry
  8. Carer support
  9. Civica eStore
  10. Clothing grants/free school meals
  11. Comments and complaints
  12. Council invoices
  13. Crisis/Community Care Grants
  14. Customer Services
  15. Education Maintenance Allowance
  16. Equipment and adaptations
  17. Housing allocations
  18. Fostering and adoption
  19. Non-domestic rates
  20. Pass Plus
  21. Photography and filming permission
  22. Pupil registration and enrolment
  23. Recruitment criminal convictions check
  24. Recruitment health check
  25. School placing requests
  26. School transport
  27. SLLC employee bank mandate
  28. SLLC recruitment criminal convictions check
  29. SLLC recruitment health checks
  30. Social Work assessment
  31. Unpaid work
  32. Waste Services
  33. Council Tax/Council Tax reduction
  34. Housing benefit/Discretionary Housing Payments
  35. Non-Domestic rates
  36. Factoring and buildings insurance
  37. Change of details agent/landlord/solicitor/owner
  38. Council tenant change of name
  39. Common repairs
  40. HomeImprove
  41. Third party insurance claims
  42. Land and property
  43. Online rent account
  44. Tenant participation
  45. Permission to alter or sublet council property/operate a business
  46. Rent/factoring/lock-up Direct Debit
  47. Care of Gardens
  48. Bereavement Services
  49. Excellence in customer services
  50. Landlord forum
  51. Coronavirus Business Support Fund
  52. School hub application
  53. Planning pre-application enquiry
  54. Self-employed Hardship Fund
  55. Modern Apprenticeship Quarterly Review
  56. Coronavirus Business Support Fund - Tenant/Occupier Grant Fund
  57. Bed and Breakfast and Small Serviced Accommodation Provider Hardship Fund
  58. Early years exemption
  59. Debt/benefit advice enquiry
  60. Small Business Support Grant
  61. Town Centre Small Business PPE Grant
  62. Covid-19 business restrictions funds
  63. Kickstart Scheme
  64. Scottish Welfare fund
  65. Entering/leaving council facilities
  66. School registration
  67. Taxi and Private Hire Driver and Operator Support Fund
  68. Early Learning and Childcare application
  69. Access to free sanitary provision
  70. Annual HAVS Health Assessment Questionnaire
  71. Covid-19 Discretionary Fund
  72. Small Accommodation Providers paying Council Tax Fund
  73. UK Community Renewal Fund
  74. Community clean-up support
  75. Instrumental music tuition
  76. Community wellbeing helpline
  77. Scottish Milk and Healthy Snack Scheme
  78. Low Income Pandemic Payment
  79. Housing repairs
  80. Planning enforcement
  81. Supported Care enquiry
  82. Climate Emergency and Resilience Grant
  83. Food Strategy Fund Grant
  84. Allotments
  85. Road and skip permits
  86. Book a visit to Carluke waste and recycling centre
  87. Employees
  88. Criminal convictions - election polling staff
  89. Lived Experience Fund
  90. East Kilbride 75th anniversary grant application
  91. Platinum Jubilee Awards nomination
  92. Planning enquiries
  93. South Lanarkshire Works customer and employer enquiry
  94. Ideas letterbox
  95. South Lanarkshire heat project
  96. Money Matters Advice Service
  97. Building warrant search/copy documentation
  98. Bank/building society mandate for SLC salary payments
  99. Planning application search/copy of documentation
  100. Food business registration application
  101. Cost of living additional supports and Warm Welcome initiative community grants
  102. National Entitlement Card (NEC) privacy statement
  103. Building Standards enquiries
  104. Parking enquiry
  105. Wheeled bin and refuse sack assistance
  106. Community Wish List
  107. Property enquiry
  108. Planning applicants
  109. Community asset transfer expression of interest
  110. Seniors Together
  111. Social work enquiries
  112. Rough sleeping
  113. Electrical Vehicle Charge point application
  114. Request for access to information (FOI)
  115. Adopted roads enquiry
  116. Energy Bills Support Scheme Alternative Fund and Alternative Fuel Payment Fund
  117. Education general enquiries
  118. Early years enquiries
  119. Civil ceremony booking enquiry
  120. Social Enterprise Grant
  121. Participatory budgeting
  122. Report an empty property
  123. Micro Business Support Grant
  124. Pass plus application
  125. Electric vehicle charging enquiry
  126. Education benefits enquiries
  127. Licensing complaint
  128. Consumer and environmental complaints
  129. Copy birth, death, marriage and civil partnership certificates
  130. Civil marriage, partnership and other ceremonies
  131. Self-build register
  132. Employment at elections
  133. Local Place Plan register
  134. Matchmaker buyer registration
  135. Matchmaker seller registration
  136. Civil marriage, partnership and other ceremonies