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General privacy notice

Employment at elections

You are giving us your personal information to allow the Returning Officer to take steps to offer you employment, make decisions about your employment and ensure all legal checks are carried out, employ and pay you correctly for working at elections and referendums and that the appropriate pay deductions for tax are made. 

We also use your information to verify your identity where required, contact you by post, email or phone and to maintain our records.

We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need.

Information sharing

We are legally obliged to safeguard public funds so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also analysed internally to help us improve our services. Specifically we will share your data with HMRC to comply with statutory checks, as required by law.

Your rights

You have the right to ask us to:

  • tell you that we are using personal information about you, tell you what that information is, and who we have shared it with. You can also ask us for a copy of the information we have about you. This is called the right of access.
  • correct any wrong or misleading personal information that we have about you. This is called the right to rectification.
  • stop using any or all of your personal information. This is called the right to object.
  • delete or destroy your personal information under certain circumstances. This is called the right to erasure.
  • stop using your personal information until we can correct your personal information, give you our reasons for using your personal information or stop us deleting your personal data if you need it in connection with any legal claims. This is called the right of restriction.
  • pass your personal information to someone else under certain circumstances. This is called the right to data portability.

For more information on your rights and how to exercise them or for information about how we manage your personal information, please contact the Data Protection Officer (details are below).

If you have any queries or are unhappy about the way that we use your personal information or have responded to you in relation to any of your rights, you can contact the council’s Data Protection Officer.

For more information on how we use and handle your information and rights and how to exercise them or how to make a complaint, you can ask for a copy of the council’s explanation from our Data Protection officer by emailing dp@southlanarkshire.gov.uk or see our general privacy notice.

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  82. Climate Emergency and Resilience Grant
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  91. Platinum Jubilee Awards nomination
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  97. Building warrant search/copy documentation
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